GrandScan's Document Scanning Process

Electronic PDFs from Your Paper Files

GrandScan's high-speed document scanning process creates high-quality digital images of your paper documents. Our software then converts the images into an electronic file format (typically PDF) that best suits your needs. The PDF files are returned to you on a CD or DVD that includes our free integrated search utility. The PDF files can be installed on your network for simultaneous access by multiple users.

We Do All the Work!

• We remove staples, clips, etc., and prep your files for scanning.
• We scan your files and convert them to PDF.
• We verify the accuracy and quality of the document conversion process.
• We index each file according to your specifications, using multiple fields.
• We deliver your PDF files to you on CD or DVD, including duplicate backup disks. The CDs or DVDs also contain our free integrated search utility that provides instant and easy access to your files.
• We provide secure destruction of your scanned paper files.
• We provide ongoing technical support to ensure success.

No Preparation is Necessary

We take your files as they are. Our staff carefully cleans each page by removing staples, clips, folds, etc. to ensure an accurate and usable image. Everything in the file is scanned including photos, sticky notes, scraps of paper, and back sides of pages if there is content on them.

Your Files Are Always Available

During the short time that your paper files are in our facility being processed, they are still available to you. Should you need a file while it's in our possession, simply give us a call and we will fax it to you or provide a secure web link to download the scanned file.

Your Business Benefits

• We provide seamless conversion of your paper files into electronic documents.
• Your document archives are stored as PDFs on CDs, DVDs, or your network. Store your duplicate CDs or DVDs offsite to strengthen your disaster recovery plan.
• Our free integrated search utility provides instant access to your electronic documents.
• Indexing and search criteria that match - and enhance - your current office filing system. No more lost or misplaced documents; no more filing and re-filing documents.
• Elimination of costly, inconvenient, insecure storage space.